Your Microsoft 365 is probably untidy — here is what that costs you

Microsoft 365 rarely arrives badly. It drifts. Someone sets it up quickly, a few people are added, a migration happens, staff come and go, and two years later nobody can say with confidence what is switched on or who can see what.

The first thing we usually find is licences. Businesses pay for accounts belonging to people who left, or pay for a premium plan while using none of the features that justify it. Reviewing this once a year is quietly one of the best-value hours you can spend.

The second is file structure. If your team keeps documents in personal OneDrive folders, your business data leaves when they do. Shared libraries in SharePoint, structured around how you actually work, fix this without anyone changing how they open a file.

The third is security settings that were never finished. Conditional access, device compliance and Defender policies are included in plans many businesses already hold, and sit switched off.

A tidy-up is not a big project. It is generally a short piece of work with a clear list at the end: what we changed, what we recommend, and what you are no longer paying for.